Privacy Policy

This policy explains how XploraKōdo Pvt. Ltd. ("XploraKōdo", "we") collects, uses and protects personal data when you use our website, apply for a programme, or work with us as an employer or partner.

1. Information we collect

Contact details: name, phone number, email and address.
Application details: date of birth, nationality, passport and identity details, education and work history, Japanese language level and documents you upload.
Training and assessment records: attendance, test and assessment results, and readiness certification.
Website data: pages visited, device and browser information and cookies needed to run the site.

2. How we use it

To process your application and deliver training and assessments.
To issue readiness certificates and QR-verifiable profiles.
To introduce your profile to employers, schools and partner organisations for opportunities you applied for.
To prepare documents for visa and travel processes you ask us to support.
To contact you about your application, and to meet legal obligations.

3. Sharing

We share personal data only as needed: with Japanese employers, Registered Support Organisations, schools and partners involved in your application; with service providers who help us run the platform; and with authorities when the law requires. We do not sell personal data.

4. QR verification

Scanning a candidate's QR code shows readiness results recorded by XploraKōdo. It does not display passport or other identity document details.

5. Security and retention

Documents are stored with access controls and encryption, and only staff who need the data for their work can access it. We keep data for as long as needed for the purposes above or as required by law, then delete or anonymise it.

6. Your choices

You can ask to access, correct or delete your personal data, or withdraw consent to sharing, by contacting us. Withdrawing consent may stop us from progressing an application.

7. Contact

XploraKōdo Pvt. Ltd., Sallyan House, House No. 117, Baag Bazar, Kathmandu, Nepal · [email protected] · +977 9801023162